Signing The Power of Attorney
In order to make the Power of Attorney a legal document, you should first print it and read it thoroughly. Make sure that it accurately reflects your wishes and that you understand everything that is contained in the document. Once you are happy that it reflects your wishes, you must sign your Power of Attorney in the presence of at least two witnesses, and the two witnesses must also sign the Power of Attorney, in the presence of the "Grantor" (yourself) and in the presence of each other. You and the witnesses should also initial each page, so that it is not possible to alter any pages after the Power of Attorney has been signed. A witness cannot be the person being granted the powers (the "Attorney") in the Power of Attorney, they cannot be the spouse of an "Attorney" (at the time of signing), they cannot be a minor, and they cannot be your own spouse or child. Finally, like the "Grantor" (you), they must be of sound mind. It is best to choose somebody who cannot gain from the granting of the powers.
For the signing procedure, gather the witnesses together in a room. You should make a formal statement that you have gathered them to witness the signing of your Power of Attorney. They do not need to read the Power of Attorney or know its contents. They are only required to witness your signature.
You should initial each page in turn, in the bottom left corner of each page, and then sign your name in full on the last page, in full view of the witnesses. Each witness then in turn initials each page, in the bottom left corner of each page, and signs the last page. Everybody must stay present until all of the signing is complete.
There should only be one original of the Power of Attorney for everyone to sign. Copies can be created by photocopy. It is therefore a good idea to sign the original in blue ink, so that it is easily distinguishable from the photocopies. Do not sign the photocopies, as this will create duplicate originals which can be difficult to administer.
Although these signing instructions give you a legal document according to the laws of your Province, some financial institutions have implemented their own internal requirements for a valid Power of Attorney. Notably, some banks require the document to be notarized before it can be accepted. This is done through a signed Affidavit. If you are preparing a Power of Attorney with specific financial institutions in mind, please check their policies for accepting a signed Power of Attorney.
Affidavit
The Power of Attorney document does not need to be notarized. However, if your "Attorney" needs to be involved in land dealings with the Provincial Land Titles Registry then they may ask for an Affidavit in addition to the Power of Attorney. In addition, some financial institutions require the Power of Attorney to be notarized - you should check with your local bank to see if this is a requirement. The Affidavit does have to be notarized and is included in the forms generated by the MyPowerOfAttorney™ service . The Affidavit is considered to be proof that your Power of Attorney was signed properly.
In order to do this, at least one of the witnesses must confirm under oath that the Power of Attorney was signed and witnessed correctly, including confirmation that they were personally present, that the person who executed the Power of Attorney is known to that witness, that the Power of Attorney was executed at the place and on the date specified, and that all witnesses and the grantor (you) were of the legal age of majority.
The Affidavit is not a requirement to make the Power of Attorney legal, but it may make things easier for your "Attorney". The Affidavit need not be completed at the same time as the Power of Attorney is signed and witnessed. It can be completed later when the Power of Attorney takes effect (e.g. when you become incapacitated), but in order to do this, your "Attorney" would need to locate your witnesses and have them sign the Affidavit and this could be impractical.
Therefore, if you choose to use an Affidavit, it is often a good idea to have everything signed at the same time. In this case, each of your witnesses must take the Affidavit along with the signed and witnessed original Power of Attorney to a Commissioner for Oaths or a Notary Public and complete the document in their presence. The witness will swear the Affidavit under oath or affirm the Affidavit before the Commissioner for Oaths or Notary Public and both will sign the Affidavit and attach it to the Power of Attorney document. This is a very standard procedure.
To print an Affidavit, click on "Download an Affidavit (PDF file)" from the main menu of the MyPowerOfAttorney™ service and save the PDF file on your local hard drive. If you have Adobe Reader installed on your system (free download available from here), you can then open this PDF file and print it.